- Get every response grounded in your verified product docs, security policies, and approved Q&A libraries, not generated from free-form AI text
- Trace any answer to its source: document name, owner, and last modified date
- Apply pre-approved compliance language consistently, no improvised answers to sensitive questions
- Run on a SOC 2 Type II and ISO 27001:2022 certified platform — your content stays within governed boundaries
AI RFP Software
RFP Software for Faster, More Accurate Responses
Draft responses from verified internal knowledge, route questions to the right reviewers, and keep every submission accurate and consistent. Cut turnaround time by up to 80% while giving SEs and bid teams more time to focus on winning deals - not chasing documents or manually maintaining a static Q&A repository. Built on a SOC 2 Type II and ISO 27001:2022 certified platform.
Transform Your RFP Response Process
4.5 | 46 reviews
Get a first-pass response before the deadline, not at it
Your team spends the first 48 hours of every RFP figuring out who owns what. SiftHub starts answering questions the moment the document lands.
Find the right answer without digging through five tools
Answers buried in Google Drive, Slack, or Confluence get surfaced automatically. Your team gets the right, approved response without the search.
Cut SME interruption by routing only what needs a human
SMEs get pulled into every questionnaire, even for questions answered a dozen times before. SiftHub routes only the exceptions, and has the rest ready to review.
We're able to do more with less...being able to absorb 300% increase in bid volumes without having to hire a bunch of people. [The accuracy] on the responses on first pass almost doubled from our previous tool.
1.5x
Increase in RFPs handled per month
48 hrs
Saved per week
400+
Technical queries answered per month
Gordon Thompson
EVP Presales & Business Strategy, Sirion
Our teams need instant, perfect clarity on every product detail, every time. SiftHub delivered that for our sales and solutions teams, eliminating the friction of finding and surfacing information.
50%
Reduction in RFP Turnaround Time (TAT)
70%
Saved per week
>10-day
Completion of implementation & onboarding
Srikrishnan Ganesan
Co-founder & CEO, Rocketlane
SiftHub's AI platform has helped us realize massive time savings on RFP and information security responses, boosting overall sales productivity, helping our GTM teams close deals faster
14+ hrs
Saved per project
8x
Saved per week
90%
Automated questionnaires
Peter Kyranakis
VP of Solution Consulting & Sales Enablement, Allego
Our reps know the software. What SiftHub gives them is the story – the right customer example for the right industry, told in the right language, every single time. That's not a small thing. That's what wins technical deals.
1.5x
Productivity improvement per rep
50%
Saved per week
65%
Reduction in first-pass time
Bikash Mohanty
Vice President - Solution Consulting & Product Strategy, Zycus
I think it took us just a few days to get everything imported, everybody set up. Now, if I get an email from a CISO that says, 'Hey, I've got a few questions,' it helps us get 95% of the way there.
5x
Faster response turnaround times (TAT)
90%
Saved per week
100%
RFP submission hit rate
Jose Diaz
Principal Sales Engineer, ActivTrak
RFP automation software that generates first-pass answers in minutes, not days.
- Autofill across any format: Excel, Word, Google Sheets, PDFs, and browser-based procurement portals
- Complete hundreds of questions in a single click, across multiple tabs, sections, and pages
- See completion tracked by section, sub-section, or question automatically, no manual progress log needed
- Review and refine answers with alternatives, matched Q&As, and full source visibility on every response
Run every RFP from intake to submission - no PM tool required
- Get a bid/no-bid recommendation before your team commits a single hour, SiftHub reads the RFP for fit, gaps, and risk automatically
- See requirements, milestones, and a task list with clear ownership generated from the RFP itself, ready before the kick-off call
- Route questions to the right SMEs, legal, or InfoSec reviewers automatically, based on content type, not manual triage
- Stay audit-ready with version history, SLA tracking, approval logs, and activity across every active RFP in one view
Complete RFPs inside Excel, Word, and web portals - no imports & exports
- Autofill inside Word and Excel via native add-ins - start, complete, and submit without leaving the document
- Complete portal-based RFPs inline via browser extension, including portals that don't accept file uploads
- Handle complex tables, nested grids, conditional logic, and strict character limits without breaking formatting
- Preserve the exact document structure procurement expects; submit as-is, without reformatting
Send out answers you can stand behind grounded in verified content
Handle more RFPs every month, with the same team
- Get answers refined automatically as your team approves and updates content after each submission
- Reuse approved responses across repeat question types, no starting from scratch on familiar questions
- Handle 1.5x more RFPs per month without adding headcount
- Free up to 50% of your SEs' time for higher-value work
Respond to every prospect in their terms, without manual editing
- Get responses adapted to buyer industry, profile, and tone, applied at the question level, automatically
- Pull in deal-specific context from CRM records, past calls, and opportunity notes
- Respond in French, German, Spanish, Italian, and more, no separate translation tools required
For Presales & SE Teams
RFPs, technical docs and meeting prep - drafted and ready before your team even opens them. Focus on strategy and customization, not production.
Solutions for Presales >
For Sales Teams
Get instant answers, meeting prep, and buyer-tailored collateral without waiting on SEs. Every rep shows up prepared - every time.
Solutions for Sales >
For Bid & Proposal Teams
Automate intake, question extraction, drafting, and review workflows. Manage the full RFP lifecycle with governance and audit trails.
Solutions for Bid & Proposal >Sift through our connectors
Our out-of-the-box Connectors and customizable options ensure a tailored experience to your business needs from Day 1.
Slack
Salesforce
Hubspot
Drive
Highspot
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Zendesk
SharePoint
Teams
Frequently asked questions
What is AI RFP software and how does it work?
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AI RFP software automatically reads an RFP, extracts its requirements, maps each question to your approved knowledge, and generates draft responses. Unlike static response libraries, it interprets the structure and intent of each RFP before drafting, then routes only the exceptions to the right reviewers instead of passing everything through manual assembly.
What is RFP automation software?
RFP automation software reads an incoming RFP, drafts responses from your approved knowledge, and routes exceptions to reviewers automatically. Unlike response libraries that only store content for manual reuse, it does the assembly for you — turning a multi-day task into a first-pass draft in minutes.
What is the difference between AI RFP software and response management software?
AI RFP software drafts and routes responses for you; response management software only stores content you assemble by hand. That's the shift from passive RFP response software to an AI-native system. SiftHub combines knowledge management, requirement extraction, drafting, and exception routing in one platform — so against legacy manual workflows, teams complete RFPs up to 8x faster and free 50% or more of SE bandwidth in the first month.
How does SiftHub's AI RFP software ensure response accuracy and compliance?
SiftHub’s AI RFP software grounds every response in your approved internal content, including product documentation, security policies, Q&A libraries, and prior submissions. Each answer includes traceable source attribution, document ownership, and last modified tracking. Nothing is generated from free-form AI text, ensuring responses remain accurate, auditable, and aligned with compliance requirements.
How fast can teams implement SiftHub's AI RFP software and see results?
Most teams are up and running in under a week. Customers report generating their first complete RFP draft in under 10 minutes. Benchmarks show up to a 50% reduction in turnaround time and up to 8x faster completion compared to legacy manual workflows.
Is SiftHub's AI RFP software secure and enterprise-ready?
Yes. SiftHub is SOC 2 Type II and ISO 27001:2022 certified. The platform includes structured approval workflows, role-based access controls, version history, and full audit trails, creating a governed system of record that replaces disconnected spreadsheets and email threads.
AI RFP software that works where you work
